Remote Online Notary Appointment: The Ultimate Prep Guide

Streamline your experience and avoid common pitfalls with these simple yet critical steps.

Step 1: Understand What Needs Notarization

Not all documents require notarization, so the first step is to confirm whether the document in question actually needs a notary’s seal. Common documents requiring notarization include:

• Real estate deeds
• Power of attorney forms
• Loan documents
• Affidavits

Reach out to the party requesting notarization to ensure you’re bringing the right paperwork to your appointment. This eliminates any guesswork and saves precious time.

Step 2: Organize and Review Your Documents

Before your remote online notary appointment, double-check that your documents are complete and free of errors. Incomplete or incorrect paperwork can nullify the notarization process. Here are some tips to stay organized:

• Review every page for blanks or incorrect details.
• Clip or label multiple documents for clarity.
• Ensure all parties needing to sign are available.

Being thorough here means you won’t end up facing surprises during the appointment.

Step 3: Don’t Forget Valid Photo Identification

One of the biggest reasons people get turned away from a remote online notary appointment is failing to bring proper identification. To prepare for a notary appointment, gather any government-issued ID such as a driver’s license, passport, or state ID card. Your ID must be current and include a clear photo and signature.

Pro tip: Have two forms of ID handy just in case. Some notaries may require additional verification depending on the document type.

Step 4: Prepare to Pay Notary Fees

Remote online notary services aren’t free, and fees can vary widely depending on your location and the type of service required. Some states have a set fee structure, while others leave it at the discretion of the notary. Before your appointment, research what costs to expect or ask the notary directly.

Additionally, check which payment methods they accept. Have cash, credit, or a check ready to avoid any last-minute complications.

Step 5: Legal Names and Signatures—Wait Until You’re There!

One common mistake people make when preparing for a remote online notary appointment is signing documents ahead of time. Notaries are required to witness the signature and verify your identity as you sign. Signing early could render the document invalid.

Breathe easy—your name and signature only take a moment when the notary is present.

Bonus Tip: Call Ahead to Confirm Details

If you’re unsure about anything—whether it’s documentation requirements, fees, or availability—it’s always a good idea to call ahead. This simple step can save hours of wasted effort and ensure you’re fully ready to prepare for a notary appointment.

Additionally, confirm that the notary is active and in good standing by looking them up on your state’s notary database. Trust is the name of the game when it comes to notarization services.

Final Thoughts: Rock Your Remote Online Notary Appointment

Successfully preparing for a remote online notary appointment isn’t rocket science, but it does require attention to detail. By following these tips—understanding your document needs, organizing paperwork, securing valid ID, and double-checking requirements—you’ll walk into any notary appointment fully prepared.

Whether it’s your first time or you’re a notarization veteran, keeping these steps in mind will guarantee a well-organized and stress-free experience. 

Ready to prepare for a notary appointment? Acclaimed James Notary is available online to take care of you. Schedule your next appointment here.